By-Laws
PROJECT MANAGEMENT INSTITUTE
RISK MANAGEMENT
SPECIFIC INTEREST GROUP
Revised January, 2001
This organization shall be called the Project Management Institute Risk Management Specific Interest Group (hereinafter the "RiskSIG"). This organization is a specific interest group chartered by the Project Management Institute, inc. (hereinafter "PMI"). PMI is a nonprofit 501(c)(6) professional organization dedicated to advancing the state-of-the-art of project management. The RiskSIG is a nonprofit 501(c)(6) professional organization dedicated to advancing the practice of risk management.
ARTICLE II – PURPOSE
A. Mission Statement
1. Establish and promote the principles of Risk Management as the foundation for effective Project Management.
2. Increase the knowledge of Risk Management and promote Risk Management tools, processes and techniques through communication, education and networking.
3. Involve the RiskSIG membership in the improvement of the tenets for Risk Management.
4. Promote the exchange of current project management information on tools and techniques among the RiskSIG members.
B. Purpose
1. Establish a worldwide network of risk management professionals in both the Public and Private sectors.
2. Demonstrate and promote risk management principles as a highly effective means for planning and managing projects.
3. Create forums for the free exchange of risk management ideas, solutions, experience and applications.
4. Develop and disseminate consistent standards of project management terminology, communications and practice among Risk Management professionals.
5. Provide project management information and education to RiskSIG professionals in industry, government and academia.
6. Achieve the RiskSIG goal of improving the delivery of processes and services as well as the quality and value of completed projects.
C. General Objectives
1. To provide qualitative and quantitative information to project management experts, professionals and companies, which can enable effective participation in Risk Management projects.
2. Provide a forum at the Project Management Institute's Annual Seminar/Symposium by organizing and conducting a Risk Management Track.
3. Promote learning through effective communication including networking and the sharing of problems and ideas.
4. Promote the RiskSIG within PMI and PMI's cooperating organizations; to share experiences and information that may have common, practical applications.
5. Maintain self-funded status through corporate sponsorship, donations, fees and other fund-raising events.
D. Specific Goals, Objectives, Programs, Projects Activities
The RiskSIG Board shall establish specific goals, objectives, programs, projects and activities of the RiskSIG on an annual basis with focus on satisfying the needs of the RiskSIG membership.
E. Policy
The RiskSIG may undertake any projects that can demonstrate fulfilling the needs of the membership and has minimal cost(s) associated with it, as long as all projects in aggregate do not exceed budgetary constraints. In the case of cost and the RiskSIG's budgetary constraints, it will undertake those projects that demonstrate the greatest benefit to good of the membership majority.
F. Procedure/Process
1. Throughout the year, the membership will be solicited as to what products, programs, and projects are desired through RiskSIG communication channels.
2. Alternatively, members may submit written proposals for projects to the Board of Directors (hereinafter "the Board") through any RiskSIG director or officer.
3. The Board will then review and approve activities for the business year as well as appoint a project manager for those projects that most benefit the majority of RiskSIG members. Whenever possible, the process will be conducted where members can be present to participate in the process.
4. The results of the review and approval process will be communicated to the membership via the RiskSIG's newsletter, web site and/or other communication channels.
G. Authority and Rules
1. The RiskSIG Board is the sole governing authority of the RiskSIG and, as such, it is the Board's responsibility to assure its rules and policies are established and carried out.
2. It is the responsibility of the Executive Advisory Chairman to monitor the Board's effectiveness in this responsibility.
H. PMI's Articles of Incorporation and By-laws
It is the responsibility of the RiskSIG President to monitor the PMI Articles of Incorporation and By-laws to assure RiskSIG By-laws stay in compliance.
I. RiskSIG By-laws
It will be the responsibility of the Vice President of Administration to retain and monitor the RiskSIG By-laws.
J. Charter Continuation
It will be the responsibility of the Chairman to assure the activities surrounding the renewal of the Charter are carried out.
K. Dissolution
Should the RiskSIG dissolve for any reason, its assets shall be dispersed to a charitable organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.
ARTICLE III - AUTHORITY & RULES
A. Authority and rules
Authority and rules governing formation and operation of the RiskSIG are vested in the Project Management Institute's Constitution and By-laws.
B. PMI's Constitution and By-laws
PMI's Constitution and By-laws shall take precedence over the By-laws of the RiskSIG.
C. RiskSIG Articles of Incorporation
The Articles of Incorporation of the RiskSIG take precedence over the By-laws of the RiskSIG.
D. Charter Continuation
Continuation of the RiskSIG Charter is subject to cancellation or withdrawal by PMI's Board of Directors, at any time, for due cause.
E. Dissolution
Should the Charter of the RiskSIG be dissolved for any reason, its assets shall, after payment of all just debts, be turned over to PMI.
ARTICLE IV – MEMBERSHIP
A. Eligibility
Membership in the RiskSIG shall be open to any person, who is a member in good standing of PMI, without regard to race, color, religion, national origin, age, sex, marital status, veteran status, or disability, and interested in furthering the purposes of the RiskSIG.
B. Application Process
An applicant shall become a member upon approval of his/her application and receipt of RiskSIG dues by the PMI.
1. There are three ways a new PMI member can join the RiskSIG:
a) Directly through PMI;
b) Through a local PMI Chapter;
c) Through the RiskSIG directly.
i) The applying member will always be encouraged to apply directly to PMI's Headquarters.
ii) In the case where the applying member joins a local Chapter and the RiskSIG, the local Chapter must send in the membership application and money to PMI.
iii) In the case where the applying member joins PMI and/or the Chapter and/or the RiskSIG directly through the RiskSIG officers, the RiskSIG officer must send the membership application and money to the PMI within 7-10 working days after receiving the application and money.
2. There are three ways a renewing PMI member can renew membership in the RiskSIG
a) Directly through the PMI (membership renewal invoicing);
b) Through a local PMI Chapter;
c) Through the RiskSIG directly.
i. The renewing member will always be encouraged to apply directly to the PMI.
ii. In the case where the applying member directly renews through a local Chapter and the RiskSIG, the local Chapter must send in the membership application and money to PMI.
iii. In the case where the applying member renews membership for PMI and/or the Chapter and/or the RiskSIG directly through the RiskSIG officers. The RiskSIG officer must send the membership application and money to the PMI within 7-10 working days after receiving the application and money.
C. Good Standing
1. It will be the responsibility of the Vice President of Administration to keep the financial standing of members current.
2. In the case where membership privileges are involved (e.g., voting), the Vice President of Administration is responsible for ascertaining a member's "good standing" status. One Director, with concurrence from the Chairman, may use his/her discretion in providing temporary voting status to a member where monies have not fully been processed but where proof of payment has been demonstrated.
ARTICLE V- ADVISORY BOARD
A. Composition and Authority
The Advisory Board is made up of five members of the RiskSIG. This body serves as a permanent council that will offer periodic statements of guidelines to the Board of Directors. Their voting status is that of a RiskSIG member. An Advisory Board member can be removed from his/her position solely by resignation, or by a unanimous vote from all of the other (four) Advisory Board members, or by the Chairman of the RiskSIG Board of Directors.
ARTICLE VI- BOARD OF DIRECTORS & APPOINTED OFFICERS
A. Titles and Authority
The governing body of the RiskSIG shall be the nine (9) voting Board of Directors along with the non-voting Executive Advisory Chairman.
The titles of the nine Directors are as follows:
Chairman
President
Vice President of Administration
Director of Public Relations
Director of Technical Development
Director of Region I (eastern Americas)
Director of Region II (western Americas)
Director of Region III (Europe)
Director of Region IV (Pacific)
1. Chairman
Responsible for overall operations of the RiskSIG including but not limited to:
a) Setting and Conducting Board Meetings
b) Charter and Charter Renewal Packages
c) RiskSIG Council representatives
d) Liaison with PMI and other professional societies
e) The Chairman is responsible for ensuring that State and Federal Anti-Trust laws are observed with respect to the RiskSIG and its activities.
2. President
Responsible for the following activities of the RiskSIG:
a) Establishing and maintaining financial records
b) Establishes and maintains budget(s)
c) Reports financial condition of RiskSIG as requested by Chairman
d) Liaison with PMI for financial purposes
e) Establish and/or maintain necessary reporting to the United States Internal Revenue Service (IRS) and other governmental tax boards, as appropriate and as required.
3. Vice President of Administration
Responsible for the following administrative activities of the RiskSIG:
a) Establishing and maintaining membership records
b) Maintaining membership roster and E-mail addresses
c) Validates members "in good standing"
d) Establishing and maintaining a RiskSIG history file
e) Owner of Articles of Incorporation and By-laws
f) Sets up Annual Business Meeting
g) Coordinates balloting, voting process
h) Records Board and Annual Business Meetings minutes as well as other special meetings of the Board
i) Liaison with PMI for membership and administrative purposes
4. Director Public Relations
Responsible for overall marketing and public relations activities of the RiskSIG including but not limited to:
a) Establishing and maintaining marketing program (including brochures)
b) Establishing and maintaining public relations program
c) Establishing and maintaining corporate sponsorships
d) Liaison with PMI for marketing and public relations purposes
e) Establishing and maintaining a newsletter (or other means for communicating with members such as Internet) on a quarterly basis
f) Assures communications of business issues to membership, PMI and other cooperating organizations
g) Liaison with PMI for communication purposes
5. Director of Technical Development
Responsible for overall technical and professional development activities of the RiskSIG including but not limited to:
a) Establishing and maintaining a professional development program (including Seminar/Symposium activities)
b) Establishing and maintaining a RiskSIG projects list
c) Monitors individual project progress through each project manager and reports progress to Board
d) Liaison with PMI counterparts for project purposes
e) Liaison with PMI for professional development purposes
6. Executive Advisory Chairman
Is the outgoing past Chairman and is responsible for oversight of entire RiskSIG operations.
7. Other positions
The Chairman of the Board of Directors and will appoint other officers on an "as needed" basis.
B. Management
The sole responsibility for management of the RiskSIG rests with its Board of Directors.
C. Voting
1. Elected Board Members retain one (1) vote each.
2. Appointed officers are non-voting.
3. The Executive Advisory Chairman is non-voting.
4. The Board will vote on all recommendations or other matters requiring approval in conducting business for the RiskSIG. Each voting officer is expected to vote for or against an issue.
5. For voting to occur and be valid, a simple majority of officers (5) must be present (or vote by proxy).
6. In the case of a tie, the Chairman will cast the tie-breaking vote. Should the Chairman not be able to vote, another director in the following order will cast the tie-breaking vote:
President
Vice President of Administration
7. An issue will be considered as approved based upon the majority of the attending quorum of officers voting "yes." Abstentions constitute a "non vote."
8. In lieu of a Board Member being present to cast their vote, they may designate another Board member as their proxy.
D. Meetings
1. Meetings of the Board of Directors will be conducted at least twice a year.
2. Meeting of the membership will be held at least once a year.
3. The Board will meet in person for an annual business meeting, at least once a year, that being at the annual fall PMI meeting. Due to the probable geographic diversity of director locations, the Board may elect to hold meetings via phone conference, e-mail, fax or other communications means. Any actions of such meeting shall be put forth in writing or verbally recorded by the Vice President of Administration and signed by each officer.
4. The membership will be invited to meet at the Annual business meeting.
E. Annual Report
1. An annual report shall be provided in writing to all RiskSIG members in "good standing" on the state of the RiskSIG.
2. The Charter renewal package containing annual report information shall be provided to the PMI SIG Coordinator on an annual basis in order to ensure re-chartering of the RiskSIG.
3. The Board shall report to the membership once a year at the Annual Business Meeting.
4. The Chairman shall be responsible for reporting the Annual Report of the RiskSIG to the PMI SIG Coordinator. He/she is also responsible for obtaining the Annual Report from the SIG Coordinator on behalf of the RiskSIG.
5. The Director of Public Relations is responsible for communicating with the general membership before and after the Annual Business Meeting.
6. Reporting to membership shall be done at the Annual Business Meeting in writing with copies available to the attending membership.
7. Reporting to the general membership not attending the Annual Business meeting shall be done through normal communications channels.
F. Annual Budget
1. An annual budget shall be prepared and examined annually.
2. The Chairman is responsible for initiating, communicating, and maintaining the annual budget working with assistance from the President and the Director of Technical Development.
3. The Executive Advisory Chairman provides oversight of the budget throughout the year and can initiate an outside audit of the books of the RiskSIG with prior notification to the Board that this will occur.
G. Questions
Questions regarding the RiskSIG or PMI shall be addressed primarily by any of the RiskSIG Board of Directors, appointed officers, or officers of PMI. A list of the RiskSIG Directors and appointed officers shall be published and made available to the RiskSIG membership and PMI.
1. It is the policy of the RiskSIG to direct all inquiries, if possible, through PMI's Headquarters as the Central point of contact and information.
2. Procedures/Process:
a) If received by a RiskSIG director or appointed officer, the inquiring party will be referred to call the PMI's offices and talk to the SIG Coordinator to request any and all information on the PMI, the RiskSIG and any of their programs. The SIG Coordinator will then enter the information into the central database, sends the materials and ensures that the prospect's name is sent to the RiskSIG for follow-up marketing.
b) If an officer has materials locally and can send the information to the inquiring person, the officer then must send to the PMI the information on the inquiring party so that it can be entered into the central database from which the SIG Coordinator pulls a list of prospects for follow-ups.
ARTICLE VII - ELECTIONS AND TENURE
A. General
Elections for RiskSIG Directors will occur once yearly at the RiskSIG's Annual Business meeting which is usually held at the PMI Seminar/Symposium. All RiskSIG members, unless by membership classification excluded, are granted the privilege to vote and hold office within the RiskSIG as long as they are in "good standing" and not on suspension or denied PMI membership by the PMI Board.
B. Nominations Committee
Nominations for RiskSIG Directors will occur once yearly using the prescribed timetable as outlined in RiskSIG documents.
1. A Nominations Committee is appointed by the Board Chairman and consists of a mix of Board and general members, none of whom are running for election to serve the following year. This committed will consist of between three to five individuals.
2. Procedures/Process
a) The Nominating Committee shall nominate members for election. Upon assessment that they are a member in "good standing" and have committed to serving as a Board Member, they are put on the election ballot.
b) The Board must communicate the slate of candidates within 60 days prior to the annual meeting of the RiskSIG.
c) The ballots must be mailed within thirty (30) days of the Annual Business Meeting and must be returned by midnight seven (7) days before the scheduled Annual Business Meeting.
d) The ballots are counted one (1) day before the Annual Business Meeting.
C. Self Nominations
To nominate oneself, a member must gather 25 RiskSIG members' signatures to be placed on the ballot at least 90 days prior to the annual meeting. Members must be "in good standing" to sign the petition. The member sends the petition to any Board member or officer who then notifies the Vice President of Administration of the petition.
D. Elections
Elections are held annually with the balloting process to occur so those ballots are mailed to each member 30 days prior to the Annual Business Meeting and also posted on the RiskSIG Web site.
Elections Time Table Summary
TIMETABLE
DAYS BEFORE ANNUAL BUSINESS MEETING
Nominating Committee Formed 120 Nominating Committee presents slate to the Board 90 Officer Slate announced to members and invitation for self-nominations 90 Any self-nominations due 60 Voting ballots sent out to membership 30 Voting ballots due back to RiskSIG 7 Ballots Counted 1
E. Procedures/Process
The Vice President of Administration is responsible for the balloting and voting process and recommends to the Board the process for the year. He/she must communicate the yearly procedure to the membership in the balloting package.
F. Elections
Elections are held annually with the balloting process to occur so those ballots are mailed to each member, and posted on the RiskSIG Web site, thirty (30) days prior to the Annual Business Meeting. The ballots are to be returned seven (7) days before the first day of the Annual Business Meeting and are counted one (1) day before the Annual Business Meeting.
G. Office Vacancies
The Board Chairman will appoint, with majority approval of the Board, a replacement to serve out any remaining time of the resigning elected director or appointed officer.
H. Tenure
1. All elected Board Members serve for two (2) years.
2. The Chairman will serve for three (3) years: two (2) years active and one (1) year as Executive Advisory Chairman.
3. All appointed officers serve for one (1) year and are subject to re-appointment each year.
4. Elected Board Members shall hold office for two (2) years. The outgoing Chairman serves for one additional year as the Executive Advisory Chairman.
5. To assure continuity, elections for four (4) Board of Director positions will be held on EVEN numbered years (1998, 2000, etc.) and elections for five (5) Board of Director positions will be held on ODD numbered years (1999, 2001, etc.)
6. Elections for the following four (4) Board of Director positions will be held on EVEN numbered years:
President
Vice President of Administration
Director of Region I (Eastern Americas)
Director of Region IV (Pacific)
7. Elections for the following five (5) Board of Director positions will be held on ODD numbered years:
Chairman
Director of Public Relations
Director of Technical Development
Director of Region II (Western Americas)
Director of Region III (Europe)
I. Recall
1. Should the Board Chairman receive requests for recall, he/she will notify the Board and conduct the meeting with a hearing involving the affected Director or officer.
2. In the case of a Board Chairman being recalled, the Executive Advisory Chairman handles the request. Should there be no Advisory Chairman at the time, the responsibility will devolve to another director in the following order:
President
Vice President of Administration
ARTICLE VIII - VOTING, BALLOTING
A. Voting and Balloting
Each voting member of the RiskSIG will receive a ballot on RiskSIG issues upon which to vote.
B. By-laws Adoption, Maintenance
1. The RiskSIG shall adopt and maintain these By-laws to define the policies, procedures and processes of the RiskSIG's business operations.
2. The Board of Directors is responsible for maintaining the By-laws
3. The By-laws are adopted and can be amended by its membership. (See Article XI)
ARTICLE IX – LIMITATIONS
A. Standard of Conduct
1. The Board shall be responsible for implementing and monitoring a standard of conduct for RiskSIG members. In lieu of such Standard, the PMI Code of Ethics will be observed. Any RiskSIG member who does not abide by the PMI Code of Ethics will be reported to the PMI Ethics Committee.
2. The Board may convene an "Ethics Committee" as needed, to assess a member's conduct to determine violations.
B. Adherence to Governmental Bodies
The RiskSIG is domiciled in the United States and, as such, is subject to US laws; however, all RiskSIG activities shall abide by the laws of the respective locality, states, districts, provinces, and countries within which it operates provided those laws do not conflict with US law. Where there is a conflict, US law will prevail.
ARTICLE X – FINANCIAL
A. Fiscal Year
The fiscal year shall extend from 1 January to 31 December of the given year.
B. Membership Dues
1. Dues for members will be recommended and voted on by the membership each year prior to the Annual Business Meeting.
2. Membership dues will begin in 1998 with a base of $20.00(US) per member for the membership year January 1-December 31 of each year. Any changes in dues structures must be initially approved by the Board, and voted on by the membership at its Annual Business Meeting.
3. Procedures/Process
a) The President will review membership dues and he will bring any suggested changes to the Board one hundred twenty (120) days prior to each Annual Business Meeting. The Board will review suggested dues structures to assure they are in alignment with the projected year's budgetary needs.
b) The Vice President of Administration is responsible for assuring this measure is included on the annual voting ballot which is sent to the membership and that a copy of the measure is sent to PMI's SIG Coordinator.
c) Once approved by a majority of the voting membership, the new dues structure will be communicated to PMI to assure membership applications are updated for the following year and that the correct dues amount is collected centrally. Responsibility for this activity rests with the Chairman with assistance from the President and Director of Administration.
d) The new dues structure must be communicated to the membership as quickly as possible following the Annual Business Meeting. Responsibility for this activity is with the President with assistance from the Director of Administration.
C. Financial Control
1. The RiskSIG shall set and arrange for collection of RiskSIG dues as per PMI centralized billing procedures.
2. For membership dues and other collections, It will be the responsibility of the President to assure that all moneys are channeled directly through the PMI's Headquarters.
ARTICLE XI – INUREMENT AND CONFLICT OF INTEREST
A. Pecuniary Gain
No member of the RiskSIG shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the RiskSIG.
B. Compensation
No officer, director, appointed committee member or authorized representative of the RiskSIG shall receive any compensation, or other tangible or financial benefit for service on the Board. However, the Board may authorize payment by the RiskSIG of actual and reasonable expenses incurred by an officer, director, committee member or authorized representative regarding attendance at Board meetings and other approved activities.
C. Reimbursement
No officer, director, appointed committee member or authorized representative of the RiskSIG shall receive any compensation, or other tangible or financial benefit from any element or activity of, or related to, the RiskSIG, except as reimbursement for actual, reasonable expenses directly associated with a RiskSIG element or activity, when authorized by the Board of Directors.
D. Obligations
All officers, directors, appointed committee members and authorized representatives of the RiskSIG shall act in an independent manner consistent with their obligations to the RiskSIG and applicable law, regardless of any other affiliations, memberships, or positions.
E. Disclosure
All officers, directors, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the RiskSIG has entered, or may enter, into contracts, agreements or any other business transaction, and shall refrain from voting on, or influencing the consideration of, such matters.
ARTICLE XII - INDEMNIFICATION
A. Good faith
In the event that any person who is or was an officer, director, committee member, or authorized representative of the RiskSIG, acting in good faith and in a manner reasonably believed to be in the best interests of the RiskSIG, has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an action or proceeding by or in the right of the corporation), such representative may be indemnified again reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines and amounts paid in settlement in connection with such action or proceeding to the fullest extent permitted by the jurisdiction in which the organization is incorporated. Where the representative has been successful in defending the action, indemnification is mandatory.
B. Discretionary indemnification
Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and in these By-laws.
C. Liability insurance
To the extent permitted by applicable law, the RiskSIG may purchase and maintain liability insurance on behalf of any person who is or was a director, officer, employee, trustee, agent or authorized representative of the RiskSIG, or is or was serving at the request of the RiskSIG as a director, officer, employee, trustee, agent or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust or other enterprise.
ARTICLE XIII – AMENDMENTS
A. By-Laws Amendments
The Vice President of Administration is responsible for keeping and maintaining the By-laws. Amendments will be handled at the Annual Business Meeting
B. Communication of Amendments
Upon approval, the Amendment(s) is/are communicated to the membership by the Director of Administration.
C. General Procedure
The general procedure for introducing a proposed amendment to the RiskSIG By-laws, and for voting such an amendment into effect, is as follows:
1. A member submits a proposed amendment to the RiskSIG Board of Directors
2. The Board will decide whether or not the proposed amendment should be put to a vote by the general membership at the annual meeting.
3. If it is decided to put the amendment to such a vote, this voting will take place at the annual RiskSIG meeting at the PMI fall convention.
D. Petitioning the Board
Any member in good standing of the RiskSIG membership may petition the RiskSIG Board of Directors to consider an amendment to the By-laws. Such petitions will be presented in writing or via Electronic mail to any elected Board member or appointed officer, at least 90 days prior to the annual RiskSIG meeting and voting at the fall PMI convention.
E. Responsibility of the Board
1. Proposed amendments to the By-laws must achieve a majority vote (five of nine) of the Board of Directors of the RiskSIG before being put to a vote by the general membership at the fall convention. The PMI Board of Directors must approve all amendments to the RiskSIG By-laws.
2. Should a proposed amendment fail to achieve a majority of votes, it will not be put to a vote by the general membership. However, a proposed amendment presented to the Board with a minimum of 25 signatures of RiskSIG members in good standing, will automatically be put forth for a vote of the general membership at the next annual meeting.
3. The Board of Directors will review and vote on all proposed amendments at least 60 days prior to the annual RiskSIG meeting. The results of this vote will be posted on the Web site and become part of the ballot.
4. Notice of any proposed amendments that will be put to a vote by the general membership at the annual meeting, will be sent by the Board to all RiskSIG members in good standing, to the latest known E-mail address of each member, at least 30 days prior said amendment is presented for voting at the annual RiskSIG meeting at the fall PMI convention.
5. The list of all amendments up for a vote will also be posted on the RiskSIG web site, 30 days prior to the annual meeting.
F. Voting
1. Amendments to the By-laws will be voted on once a year, at the annual RiskSIG meeting which will take place at the fall meeting of PMI.
2. Members unable to attend the annual meeting may vote electronically via E-mail. A designated E-mail address and confined time period to accept such voting will be established by the Board and presented to the general membership at least 30 days prior to the annual meeting.
3. All votes cast electronically, must be received 7 days prior to the final vote taken at the annual meeting and will be added to those votes accordingly.
4. The responsibility for the collection of "electronic ballots" rests with the Director of Administration. A complete listing of members who voted and how they voted will be made available to members upon request.
G. Communication of Amendments
Any additions or changes in the RiskSIG Constitution or By-laws will be reported by E-mail to the membership by the appropriate RiskSIG Director or appointed officer.
H. Filing
A copy of the RiskSIG Articles of Incorporation and By-laws, as well as, a separate copy of all amendments shall be filed with PMI.